Physician Paperwork: Which Documents to Keep Close

November 24th, 2010 1 Min read Physician Paperwork: Which Documents to Keep Close Blog
Download PDF Keeping your professional and relevant personal information current is imperative throughout your career. The task can be made easier by collecting all the necessary documents when you are starting out after residency and then keeping them updated as you advance. It is recommended that you update your file every six to nine months. Include the following documents in your personal file: Curriculum Vitae Month and year from medical school to the present (all time must be accounted for). PGY Certificates Postgraduate training certificates (all years—internship, residency, and fellowships). ECFMG Certificate Educational Commission for Foreign Medical Graduate certificate (if applicable). DD214 Honorable discharge document from the military (if applicable). DEA Certificate Current Drug Enforcement Administration certificate. Birth Certificate/Passport Copy of your birth certificate or current passport. References Contact information for three (+) physicians that would be willing to complete a form/letter of reference for you during times of licensure or credentialing. Exact Dates List of exact dates:
  • Medical Exam—NBME, NBOME, USMLE,
  • FLEX, etc. (all parts)
  • Medical licenses (license number, issuance and expiration dates)
Contact Information Keep a list of any direct contact information pertinent to the licensing process (medical school, postgraduate training facilities) Malpractice Medical boards require the following (varies depending on board):
  • Explanation of your personal involvement and the outcome for each case in which you have been named
  • Copy of the complaint
  • Copy of the answer
  • Copy of the settlement document or status of litigation (letter from attorney confirming the specifics and current status)
Also, keep current contact information for the attorney, courthouse, and any other pertinent information that would help in locating documentation. CME Certificates
  • Continuing medical education certificates
  • Accreditation Council for Continuing Medical Education (ACGME) Category 1 of the American Medical Association
It is recommended that you update your file every six to nine months.